C O N S T I T U T I O N

Membership - Committee - Meetings

TITLE
The Club shall be called Loughborough Students' Men’s Association Football Club (hereinafter called the Club).

AIMS AND OBJECTIVES
To foster and promote the game of football at all levels providing opportunities for representative matches and recreation. The club also aims to champion player development at all levels.

AFFILIATION
The Club shall form part of Loughborough Students' Athletic Union and as such, shall adhere to all guidelines and policies as approved by its members at Loughborough Students' Athletic Union General Meetings. The Club shall also be affiliated to the Leicestershire and Rutland County Football Association.



MEMBERSHIP
Membership of the Club shall be open to all students of those institutions in membership of Loughborough Students' Union (namely Loughborough University, Loughborough College and the RNIB Vocational College). At the discretion of the Club, members of staff at the above institutions and alumni may join the Club.

Associate Membership
The Club may apply to the Athletic Union to have a maximum of FIVE associate members per academic year. These non-student individuals would be expected to be high-class performers, who could contribute to the club in the following ways:

(a) As a short term measure for the Club to enter a new league/competition which, with the current level of student players could not be sustained.

(b) As part of a Regional or National Academy

(c) To enhance the Clubs activities

Maximum numbers
The Club's Committee must be aware of maximum membership level as indicated in its annual development plan and not permit over-subscription.

The subscription fee shall be determined annually by Loughborough Students' Athletic Union and must be paid to the Club Treasurer before any participation in club activities.

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CLUB'S COMMITTEE
The Club's Committee is responsible for the day to day running of the Club and posts must include Chairman, Secretary and Treasurer; Committee positions must be held by current students. The Committee also has the power to co-opt members into their committee after elections if it is agreed that they are needed to enhance the development of the club. There must be at least three Committee Meetings per term.

DUTIES OF COMMITTEE MEMBERS
Chairman (x2) - shall oversee the running of the Club, preside at all meetings and ensure that they are properly conducted. In his/her absence, a member of the Club's Committee shall take the chair.

Secretary - shall give notice of all Committee and General Meetings and take the minutes of each. Shall be responsible for the dissemination of information to members and any correspondence thereto. In conjunction with the Treasurer, shall be responsible for the upkeep of membership records. Be responsible for reporting match results to various bodies. The Secretary will also act as a vice-chair to assist the Chairman in dealing with club affairs. Be responsible for all equipment owned by the Club. Keep an inventory of all Club equipment. Have the knowledge of the whereabouts of all the Club's equipment at all times. To delegate responsibility for club kit and equipment to various members.

Treasurer - shall be responsible for the upkeep of the Club's accounts in accordance with Loughborough Students' Athletic Union policies. Shall also be the Club signatory for any cheques issued from the Club's private account (these cheques also to be countersigned by either the Athletic Union President or Athletic Union Sports Administrator).

Match-day Secretary - is primarily responsible for arranging all club fixtures 1s-7s, referees and where necessary, linesman. Also responsible for booking pitches, meals and changing facilities. To keep all committee members informed of any such fixtures.

Transport Secretary – Is responsible for booking transport for away matches and social events were necessary. Provide directions for the journey and assist the Match-day Secretary were necessary.

Social Secretary (x2) - is responsible for organising social events throughout the year, including the Football Ball. Is responsible for fostering links with other clubs and encouraging the togetherness of the club.

Press and Publicity Officer - is responsible for the upkeep of the clubs’ website, match reports primarily to the student newspapers and the advertising of any prestigious fixtures, e.g. posters and programmes. To establish links with the local and national press.

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MEETINGS
General Meetings
A General Meeting shall be called by the Committee or by written request, signed by no less than one quarter of the membership. Two weeks' notice of such meetings must be given by the Secretary to the membership and at least one such meeting should take place each term.

Annual General Meeting/Election of Club Committee
The election of Officers of the Club Committee shall take place at the Annual General Meeting of the Club, which shall take place the week either side of the first day of March each year.

QUORACY
Quoracy at General Meetings and the Annual General Meeting shall be no less than 40% of the membership. Should such meetings be inquorate, then a further General Meeting shall be held within 15 days and will be automatically quorate.

VOTING
All Club members shall have speaking rights at all meetings, BUT only current, registered student members of those institutions affiliated to Loughborough Students' Union are entitled to vote.

AMENDMENTS TO CONSTITUTION
Amendments to the constitution must be passed by two thirds of those present at a General Meeting or by 51% of the membership.

All amendments must be ratified by Loughborough Students' Athletic Union Executive Committee, who will then forward the same on to the Procedures Committee of Loughborough Students' Union for approval.

DISSOLUTION
In the event that the club is no longer able to carry out its activities, and thus folds, all assets will revert back to Loughborough Students' Athletic Union

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